Vault IndexPricing guide
What a virtual data room actually costs
Published entry prices span roughly $150 to $1,395 per month. The number on a pricing page rarely tells you the whole cost, so the table below records the billing model alongside it. Figures checked 1 September 2026.
Published pricing, lowest first
| Platform | From | Billing model | Detail |
|---|---|---|---|
| 99 Data Rooms | GBP 0 / mo | Free tier of 3 rooms, Pro at GBP 19, Business at GBP 49 | Published in pounds: Free at GBP 0 for three rooms with 2 GB, Pro at GBP 19 per month with 50 GB and full page level analytics, Business at GBP 49 per month with unlimited e-signature, NDA gating, watermarks and MCP access, and Enterprise at GBP 99.99 per month with 500 GB and unlimited seats. Storage add ons start at GBP 2.99 per month and annual billing saves 17 per cent. |
| Drooms Hub | €0 / mo | Free Starter tier, paid tiers scale with storage per month | Drooms Hub lists a free Starter plan with 150 MB storage and two users, then scales through paid tiers priced per GB per month, with annual billing offering a discount, though full tier pricing still needs a quote for larger plans. |
| Carta Data Room | $0 | Launch plan is free for early stage companies, Core and higher plans required for full data room and investor relations features and priced on request | Carta's Launch plan is free for companies with up to 25 stakeholders and $1 million raised, while data room and full investor management features sit in the paid Core plan and above, quoted directly by Carta sales based on company size and stakeholder count. |
| Visible Data Rooms | $0 | Free Starter plan, paid Base plan around $59 per month, Core plan around $129 per month with more analytics | Visible offers a free Starter plan for founders sending updates to up to 100 investors, a paid Base plan around $59 per month and a Core plan around $129 per month that adds per slide analytics, according to third party pricing reviews since the vendor does not always list exact figures publicly. |
| Notion Investor Room | $0 | Free for personal use, paid plans from around $10 per user per month for teams needing advanced permissions | Notion offers a free plan for individuals and small teams, with paid plans starting at roughly $10 per user per month for the Plus tier and higher tiers for enterprise grade permissions and audit logs. |
| Pitch | $0 | Free plan for up to five members, Plus and Team plans priced per user with paid tiers starting at a few dollars per user per month | Pitch offers a free plan for teams of up to five members with unlimited presentations, and paid Plus and Team plans priced per seat with AI credit allowances that scale with the tier, billed monthly or annually. |
| PandaDoc Rooms | $0 | Free eSignature tier available, Rooms is included with paid PandaDoc plans that start around $19 per user per month | PandaDoc offers a free plan limited to eSignature use, with Rooms available on paid plans that start at roughly $19 per user per month, and higher tiers required for advanced workflow automation. |
| Google Drive Data Room | $0 | Free for personal use, Google Workspace Business plans from around $7 per user per month | Google Drive storage is free up to 15GB shared across a personal account, while Google Workspace Business Starter begins at roughly $7 per user per month, with higher tiers adding more storage and admin controls. |
| Box Virtual Data Room | $5 / user / mo | Box general plans start at $5 per user per month, data room capable tiers cost more | Box's general plans start at $5 per user per month, but the features needed for a genuine virtual data room use case typically require Business or higher tiers, which are not separately itemised as a dedicated data room product. |
| Microsoft SharePoint Data Room | $5/user/month | Included in Microsoft 365 Business plans starting around $5 to $6 per user per month, or standalone SharePoint plans from around $5 per user per month | SharePoint is bundled into most Microsoft 365 Business and Enterprise plans, which start at roughly $5 to $6 per user per month for smaller organisations, with standalone SharePoint plans available at a similar starting price for larger deployments. |
| Sync.com | $6/user/month | Teams 1TB plan, billed annually, 3 user minimum | Teams 1TB starts at about $6 per user per month billed annually with a three-user minimum, and Teams 2TB and Teams Unlimited tiers cost more; a free 5GB personal tier is also available. |
| SpiderOak One Backup | $6/month | 150GB plan, monthly billing | SpiderOak One starts at $6 per month for 150GB, rising with storage tier to unlimited plans, billed monthly or with a small annual discount. |
| DocSend | $10/user/month | Personal plan starts at $10 per user per month, Standard around $45 per user per month, higher tiers on request | Personal plan is billed at $10 per user per month with basic sharing and analytics, Standard adds team reporting and branded spaces at roughly $45 per user per month. Advanced and Enterprise tiers are quote based and negotiated directly with the DocSend sales team. |
| Attach | $10/user/month | Free plan available, Solo plan around $10 per user per month, Team plan around $30 per user per month billed annually, Advanced on request | Attach offers a free tier, a Solo plan at roughly $10 per user per month, a Team plan at roughly $30 per user per month billed annually, and an Advanced plan priced on request for larger teams. |
| DocuSign Rooms | $13/user/month | Real Estate Starter plan begins at roughly $13 per user per month, higher tiers required for full transaction room features | DocuSign's Real Estate Starter plan is priced at roughly $13 per user per month with limited envelope sends, while full Rooms transaction management features require the higher Real Estate plan or an enterprise agreement quoted directly by DocuSign. |
| Onehub | $15 / user / mo | Per user monthly billing, annual discount available | Onehub Standard starts at $15 per user per month billed annually, with Advanced and higher tiers required for full data room features. Pricing is published openly on the vendor site. |
| Dropbox Business Data Room | $15/user/month | Business plan starts at roughly $15 per user per month billed annually, Business Plus and Advanced tiers cost more | Dropbox Business starts at around $15 per user per month for the Business plan billed annually, with Business Plus and Advanced tiers priced higher and offering more storage and admin controls. |
| ownCloud Infinite Scale | €15/user/month | Commercial licence for Infinite Scale, tiered by user count | Infinite Scale is free for personal use but commercial and public sector use requires a licence starting around 15 EUR per user per month, with volume tiers from 25 to 250-plus users; the legacy Server product is quoted separately. |
| V-Rooms | $15 / user / mo | Per user monthly pricing according to third party trackers | Third party pricing trackers report V-Rooms starting at about $15 per user per month, though the vendor does not publish a detailed public price list of its own. |
| Tresorit | $18/user/month | Business Standard plan, billed annually per user, minimum users apply | Business Standard starts at roughly $18 per user per month billed annually with a minimum team size, while Business Plus and Enterprise cost more and add compliance features; a separate Engage product for client-facing rooms is quoted separately. |
| Box | $20/user/month | Business plan starts at roughly $20 per user per month, Business Plus and Enterprise tiers priced higher | Box Business starts at roughly $20 per user per month with a minimum seat count, while Business Plus and Enterprise plans cost more and add advanced governance, security and storage features. |
| Seafile | $48/user/year | Pro Edition licence, 10 to 249 users tier, annual subscription | Seafile Pro is free for 3 users, a flat $100 per year for 9 users, and then about $48 per user per year for 10 to 249 users, with custom quotes above that; a cloud-hosted option is priced separately. |
| Robin AI | 75 USD per month | Essential plan listed by third party trackers from 75 USD per month, enterprise pricing is custom | Robin AI does not publish a pricing page. Third party trackers report an Essential plan from around 75 US dollars per month with custom enterprise pricing typically in the tens of thousands of dollars annually. |
| ShareFile Virtual Data Room | $77 / user / mo | Minimum 5 users, monthly billing, annual discount available | ShareFile Virtual Data Room is billed at $77 per user per month with a minimum of 5 users on monthly billing, or $831.60 per user per year on annual billing. |
| Digify | $190 / mo | Pro plan monthly, Team plan from about $500 per month after October 2025 price change | As of the October 2025 update, Digify Pro is $190 per month and Team is $500 per month on monthly billing, with annual discounts available and enterprise pricing on request. |
| docurex Data Room | €249 / mo | Standard version from 249 euros per month plus VAT | docurex Standard starts at 249 euros per month plus VAT for 2 GB storage and 10 user licences, with Enterprise and Premium tiers priced on request. |
| SecureDocs Virtual Data Room | $250 / mo | Flat fee, unlimited users and storage on published entry plan | SecureDocs advertises a flat fee starting at $250 per month with unlimited users and documents on its published plans. Higher tiers and enterprise terms require a quote from sales. |
| Zoho WorkDrive | $2.50/user/month | Starter plan, billed annually, 3 user minimum | The Starter plan begins at $2.50 per user per month billed annually with a three-user minimum and 1TB team storage, while Team and Business tiers cost more and add storage and admin controls. |
| netfiles Deal Room | €490 / mo | Deal Room Essential from 490 euros per month with unlimited users | netfiles Deal Room Essential starts at 490 euros per month with 500 MB storage and unlimited users, and Deal Room Professional starts at 790 euros per month with 5 GB storage, both published on the vendor pricing page. |
| Concord | 499 USD per month | Essentials plan from 499 USD per month for 5 users, billed annually, additional users at 49 USD per month each | Concord publishes an Essentials plan from 499 US dollars per month, billed annually, including 5 users with additional users priced at 49 US dollars per month, alongside higher tiers for larger teams. |
| Admincontrol Virtual Data Room | £685 / mo | Published starting price for the virtual data room plan, preparation portal from £250 / mo | Admincontrol lists a Preparation Portal from £250 per month and a full Virtual Data Room from £685 per month with 500MB storage, among the few vendors in this category to show real prices publicly. |
| Vault Rooms | $9.99 / mo | Entry pricing per third party tracker, custom quotes for larger deals | Third party pricing aggregators list Vault Rooms starting at around $9.99 per month, with custom quotes required for larger or regulated deployments. |
| pCloud Business | €9.99/user/month | 3 users, 3TB plan, billed monthly per user | The Business plan starts at 9.99 EUR per user per month for 3 users with 3TB shared storage, billed monthly, with discounts for annual billing; larger storage tiers cost more per user. |
| SmartRoom | $1,000 / transaction | Also offered at $10,000 annually for qualifying firms | SmartRoom advertises pricing of $1,000 per transaction or $10,000 per year for firms that qualify after submitting an enquiry form, alongside a separate On Demand option for smaller ad hoc rooms. |
| DealRoom | $1,000 / mo | Diligence plan from about $1,250 per month, Pipeline plan from about $1,000 per month billed annually | According to third party pricing trackers, DealRoom Diligence starts at about $1,250 per month and Pipeline at about $1,000 per month billed annually, with a full M&A Platform tier available on request. |
| ShareFile | $16.50/user/month | Advanced plan, minimum 3 users, monthly billing | The Advanced plan starts at about $16.50 per user per month with a three-user minimum, Premium is priced higher, and a dedicated Virtual Data Room plan is priced separately at roughly $69 to $75 per user per month. |
| Storydoc | $19.80/month | Starter plan around $19.80 per month billed annually, Pro plan around $36 per month, Teams plan priced on request | Storydoc's Starter plan is priced at roughly $19.80 per month billed annually with a cap on active documents, the Pro plan is roughly $36 per month with higher limits, and the Teams plan for five or more users is quoted on request. |
| Boardable | $20.99/user/month | Essentials plan, billed annually per user | Boardable's Essentials plan starts at $20.99 per user per month billed annually, with higher tiers reaching $35.99 per user per month; volume pricing reduces the per-user rate as more seats are added. |
| Kiteworks | $25.50/user/month | Business package billed online, Enterprise is quote-only | The Business package starts at $25.50 per user per month billed online, with a legacy Content Firewall tier historically priced from $15 per user. Enterprise deployments with the full private data network are quoted individually by Kiteworks sales. |
| Icertis Contract Intelligence | 200,000 USD per 3 years | Starting price listed on Azure Marketplace for a 3 year term, enterprise quotes vary widely | Microsoft Azure Marketplace lists a starting price of 200,000 US dollars for a 3 year subscription, though most enterprise deals are individually negotiated and not publicly disclosed. |
Where the cost usually moves
(a)
Per page and per gigabyte charges. Older enterprise contracts still bill this way, and a large index with scanned exhibits can double an invoice. Ask for a flat data allowance in writing.
(b)
Guest users. Some plans count every bidder side reviewer against your seat limit, which is the fastest way to blow through an entry tier during diligence.
(c)
Room duration. Deals slip. A three month subscription that renews monthly at list price costs more than a six month term agreed at the start.
Quoted per project
- Datasite DiligenceDatasite quotes each project individually based on data volume, number of users, deal duration and required services. There is no self serve signup or public price list.
- SS&C Intralinks VDRProIntralinks publishes a pricing guide explaining that VDRPro cost is tailored to each deal rather than sold as a fixed subscription. Prospective customers must request a quote through sales.
- DFIN VenueDFIN requires prospective customers to request a quote for Venue. No self serve tier or public rate card is listed on its site.
- iDeals Virtual Data RoomiDeals lists three named plans, Core, Business and Enterprise, each with defined administrator counts and storage ranges, but exact monthly cost requires contacting sales for a quote.
- AnsaradaAnsarada offers a free start for preparing a data room and generates a tailored quote through an online quote builder once the project proceeds. There is no flat published subscription price.
- IroncladIronclad publishes no list price and quotes are shaped by product mix, user count and workflow volume. Third party benchmarking sites report that enterprise contracts commonly run into tens of thousands of dollars annually depending on scope.
- Diligent BoardsDiligent directs prospective customers to a general pricing request page across its Governance, Risk, Compliance and Audit products, with Boards priced individually after a sales consultation.
- Imprima Smart VDRImprima describes its pricing as transparent and predictable but does not publish a rate card, so buyers need to request a quote through its sales team.
- RR Donnelley Venue (legacy, now DFIN Venue)There is no separate RR Donnelley Venue pricing today. The product is quoted and sold as DFIN Venue, with cost based on deal size, duration and data volume.
- Intralinks DealspaceIntralinks does not publish pricing; costs are quoted per deal based on scope, user count and duration through its enterprise sales process.
- HarveyHarvey does not publish pricing. Independent reporting describes leaked enterprise tiers starting around 1,200 US dollars per seat per month, with higher tiers bundling additional legal research content.
- Firmex Virtual Data RoomFirmex offers a Single Project Data Room and a subscription option, both described as transparent but ultimately quote based rather than listed with fixed dollar figures.
- iManage WorkiManage does not publish list prices and requires a custom quote based on user count and deployment model. Third party estimates place cloud pricing at roughly 40 to 75 US dollars per user per month, rising above 150 dollars for larger enterprise configurations.
- Nasdaq BoardvantageNasdaq states Boardvantage pricing is transparent and all inclusive with no hidden fees, though the specific dollar amount is only provided after a quote request through its sales team.
- Bowne Virtual Dataroom (successor: DFIN Venue)There is no active Bowne branded pricing. Historical documents show Bowne's VDR was delivered through a BMC Group alliance, and the surviving business is now quoted as DFIN Venue based on deal requirements.
- NetDocumentsNetDocuments does not list public prices. Independent estimates put typical costs at roughly 35 to 70 US dollars per user per month depending on modules and deployment scale.
- LuminanceLuminance does not publish pricing on its website, and third party guides confirm that a sales consultation is required to obtain even an indicative quote.
- DocuSign CLMDocusign does not publish CLM pricing on its site, directing prospects to a sales conversation. Third party benchmarking sources describe enterprise contract values that vary considerably by module and volume.
- JuroJuro requires prospects to answer questions about contract volume and type to generate a custom quote, with no public starting price disclosed on its pricing page.
- SpellbookSpellbook offers a free 7 day trial for its Word add-in and Associate agent, with paid Suite pricing for law firms and in-house teams quoted individually based on team size.
- ContractPodAiContractPodAi does not publish pricing on its website, and third party benchmarking sources note that its enterprise deals are typically negotiated individually and priced below comparable platforms such as Icertis.
- SirionSirion does not publish pricing on its website and quotes are provided individually based on enterprise scale and modules selected.
- HighQThomson Reuters lists named HighQ plans starting with HighQ Essentials but requires prospective customers to contact sales for final subscription pricing based on user count and modules.
- Litera TransactLitera does not publish pricing for Transact. Third party spend trackers report average Litera group contracts ranging from roughly 2,000 US dollars a year for small teams to 59,000 US dollars a year for larger enterprise deployments.
- LinkSquaresLinkSquares does not publish pricing, stating that cost depends on contract volume, user count, selected modules and implementation support.
- LexionLexion does not publish pricing. Third party benchmarking sites report an average contract value of roughly 29,700 to 31,400 US dollars per year, with a range from 15,000 to over 150,000 dollars depending on scope.
- Evisort (Workday Contract Intelligence)Workday does not publish pricing for Contract Intelligence powered by Evisort, and prospective customers must go through account-based sales conversations.
- Ideagen Collaboration Portal (formerly Huddle)Under the earlier Huddle brand, third party trackers cited pricing around $10 per user per month, but the current Ideagen Collaboration Portal is quoted directly by Ideagen sales.
- Kira SystemsKira Systems pricing is not published and is quoted individually based on deployment type and contract volume, consistent with other Litera group products.
- AgiloftAgiloft does not publish pricing on its own site, and third party cost guides describe only limited public data suitable for high level estimates rather than firm figures.
- Closing FoldersClosing Folders pricing is not published separately from Litera's group pricing and requires a direct quote based on firm size and usage.
- EthosData Virtual Data RoomEthosData lists a Core plan with one project, up to five administrators and 0.5 to 2 GB storage, and a Premier plan for more complex transactions, both requiring a quote for final price.
- Ideals BoardIdeals Board does not publish list prices publicly; the vendor requests contact details to arrange a demo and provide a tailored quote.
- SherpanySherpany organises its offering into Board, Executive and Enterprise packages, with cost depending on number of users, meeting rooms and features chosen, confirmed only after a sales conversation.
- ShareVaultShareVault does not publish exact monthly prices on its public pricing page and instead asks buyers to request a quote across its Express and higher tiers.
- Anduin Fund SubscriptionAnduin quotes per fund or per raise and publishes no list price. Cost scales with the number of closes and investors handled.
- Multipartner Virtual Data RoomMultipartner prices its All Inclusive VDR formula based on chosen storage space and time range, with unlimited users and permissions included, but exact costs are only available on request.
- GatekeeperGatekeeper sells annual tiered subscriptions quoted on request. Pricing scales with vendor and contract counts rather than seats.
- Brainloop Secure DataroomBrainloop does not publish any pricing tiers or figures. All plans are quoted directly by its sales team after a consultation about the specific deal or governance use case.
- PapermarkThe Business plan is aimed at general document sharing while the Data Rooms plan adds NDA gating, custom domains and dynamic watermarking, both quoted on the pricing page with annual billing discounts of up to roughly 35 percent. Exact current figures should be checked on the vendor site since they are updated periodically.
- ContractbookContractbook sells tiered plans quoted per team and asks buyers to contact sales for current rates. Cost scales with users and contract volume.
- ConveneConvene sells Lite, Plus and Enterprise plans, all requiring a custom quote from Azeus; independent pricing trackers report entry pricing near $50 per user per month, though this is not vendor-confirmed.
- ContractZenContractZen pricing for its virtual data room module is provided inside the product's in-app store rather than on public marketing pages, so buyers need to sign up to see exact tiers.
- OnBoardOnBoard prices Essentials, Premium and Ultimate plans by custom quote based on organisation size and user count; no free tier is offered according to third-party pricing trackers.
- Onit Contract Lifecycle ManagementOnit sells enterprise agreements quoted on request with no published list price. Cost depends on modules, users and implementation scope.
- CapLinkedCapLinked lists plan tiers on its site but requires a quote for exact monthly cost. Third party guides put typical VDR pricing in the $100 to $5,000 per month range depending on deal size.
- Sterling Virtual Data RoomSterling Technology does not publish list prices; buyers must request a quote based on deal size and duration through its sales team.
- Nextcloud HubThe core Nextcloud server is free to self-host, while Nextcloud Enterprise is sold as a per-user subscription with Standard and Premium tiers that Nextcloud quotes directly based on user count and deployment scale.
- FirmRoomFirmRoom charges by selected storage tier of 2, 5 or 10 GB with overage billed at $150 per GB according to the vendor pricing page, rather than by user count.
- Foundersuite Data RoomFoundersuite offers a free Basic plan with a limited investor pipeline, with paid plans that bundle the data room, CRM and investor database billed monthly or annually with a discount for annual billing. Specific data room only pricing is not broken out separately from the bundled plans.
- VirtruVirtru sells Starter, Pro and Enterprise data protection packages, none of which list a price publicly; prospects must book a demo to receive a quote. Add-on modules for Google Workspace and Microsoft 365 are priced separately by sales.
- Egnyte Document RoomEgnyte Document Room pricing is not published; it is offered as part of the Egnyte Governance product line and quoted based on the customer's existing Egnyte contract and project scope.
- GovendaGovenda does not publish pricing tiers; organisations must contact sales for a quote, with the vendor emphasising unlimited users and no separate implementation charge.
- BoardEffectBoardEffect sells Pro and Plus tiers by custom quote with fees generally based on tiers of users rather than individual seats; prospective customers must contact sales for a number.
- dataroomXdataroomX advertises flat rate monthly packages ranging from single room plans for occasional use to larger multi room tiers, with exact prices requested through its German language site.
- GoAnywhere MFTGoAnywhere MFT pricing is available only on request through Fortra sales, with modular licensed add-ons priced separately depending on required capabilities.
- Progress MOVEitProgress MOVEit is sold via custom quote for both MOVEit Transfer (on-premises) and MOVEit Cloud, with list prices reported to have risen 5 percent from April 2026; prospective buyers must request a quote.
- Aprio Board PortalAprio uses custom quoted pricing; independent industry estimates put a typical 15-user board at roughly $4,000 to $15,000 per year, but exact figures depend on tier and add-ons.
- ThruThru does not publish list pricing; third-party marketplaces cite entry pricing from roughly $3,600 per year, but actual cost depends on volume and connectors and requires a sales quote.